Eptura Visitor Management: Benefit from a Visitor Management System

Eptura Visitor Management: Benefit from a Visitor Management System

by | Mar 25, 2025 | ARCHIBUS, Eptura

What Does a Visitor Management System (VMS) Do?

  • A VMS is a set of tools and practices used to manage and track visitors entering an organization’s premises.

  • Traditional vs. Modern Systems:

    • Traditional systems relied on manual processes like sign-in sheets and spreadsheets.

    • Modern systems use advanced software for efficiency and security.

Key Features of a Good VMS

  • Improved Lobby Experience:

    • Self-check-in kiosks, custom QR codes, and RFID access cards.

    • Automation of tasks like pre-registration, visitor notifications, and host alerts.

  • Enhanced Security:

    • Pre-screening visitors against watchlists, ID verification, and collecting signatures for forms like NDAs.

    • Real-time tracking of building occupants for emergencies or evacuations.

  • Data Protection:

    • Secure collection and storage of visitor data to comply with privacy laws (e.g., GDPR, HIPAA).

  • Workplace Insights:

    • Tracks check-ins, checkouts, and building traffic patterns.

    • Offers insights into space utilization and compliance with safety regulations.

Benefits of a VMS

  • Efficiency: Saves administrative time by automating visitor workflows.

  • Security: Ensures only authorized individuals can access the premises.

  • Compliance: Helps meet privacy laws and fire safety regulations.

  • Visitor Experience: Creates a seamless check-in process for guests.

How can Archibus by Eptura with Eptura Visitor Management System Benefit You

In the evolving world of work and building management, seamless visitor management and building security are essential. The integration of Archibus by Eptura with Eptura Visitor offers an innovative solution to simplify visitor workflows while enhancing security measures. This unified platform enables organizations to manage visitor workflows effortlessly, from pre-registration to check-ins.

Key Features

  • Pre-registration via Microsoft Outlook: Employees can add visitors directly from their Outlook calendar, initiating the visitor workflow.

  • Real-time synchronization: Visitor information and check-in actions are synchronized between Archibus and Eptura Visitor for accurate and up-to-date data.

  • Automated updates: Changes to meeting details in Archibus Workplace are automatically reflected in Eptura Visitor, reducing manual intervention.

  • Comprehensive visitor workflows: Includes access control, check-ins, notifications, visitor badge creation, and visit workflows to enhance security and efficiency.

  • Visitor experience: Visitors can pre-register on their own devices, receive condition-based access with QR codes, and share important details via email or SMS for a seamless experience.

  • Enterprise readiness: Enables visitor accountability during emergencies, integrates with access control systems, and customizes visitor data retention rules to meet organizational needs.

Benefits of Integration

  1. Enhanced Security: Streamlined workflows and access control measures ensure that only authorized individuals can enter the building.
  2. Improved Efficiency: Automated synchronization of visitor data and meeting details reduces administrative workload and minimizes errors
  3. Valuable Insights: Provides insights into meeting room utilization without requiring expensive sensors, optimizing space usage and reducing costs.
  4. Seamless Experience: Visitors enjoy a smooth check-in process, enhancing their overall experience and leaving a positive impression of the organization.

Challenges Addressed

Traditional visitor management methods often involve manual processes that lead to inefficiencies, errors, and security vulnerabilities. Fragmented data from separate systems makes it difficult to track visitor movements accurately or optimize room utilization. This integration resolves these issues by enabling seamless synchronization of meeting reservations and attendee information.

Why Choose Archibus by Eptura?

Archibus is the global leader in managing facilities, infrastructure, and real estate. Its industry-leading Integrated Workplace Management System (IWMS) provides organizations with full insights into their built environments to reduce costs, optimize operations, and elevate employee experiences. The solution offers enterprise-level asset management, reporting, data analysis, and infrastructure management in a single system.

Interested in trying out Archibus for your company?
Contact us by filling out the Form Below

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Bridging Design and Workplace Management: How Autodesk and Archibus Are Revolutionizing Building Operations

Bridging Design and Workplace Management: How Autodesk and Archibus Are Revolutionizing Building Operations

by | Mar 20, 2025 | ARCHIBUS, Autodesk

Autodesk and Archibus by Eptura are strengthening their collaboration to address a long-standing challenge in the building industry: the disconnect between architectural design and workplace management. By integrating advanced tools such as the Archibus Smart Client Extension for Revit, Autodesk Tandem, and BIM Collaborate Pro, they are creating streamlined workflows that ensure continuity from design to operation. This partnership is revolutionizing how organizations manage their facilities, improve efficiency, and achieve sustainability goals.

The Challenge: Bridging Design and Operations

Traditionally, the transition from building design to operational management has been fraught with inefficiencies. Data generated during the design phase often becomes inaccessible or outdated once a building is handed over to facility managers. This gap leads to increased operational costs, reduced asset performance, and missed opportunities for optimization. Autodesk and Archibus are addressing this issue by integrating their software solutions to create a unified approach.

Archibus Smart Client Extension for Revit

The Archibus Smart Client Extension for Revit plays a key role in connecting design data with workplace management systems. Its benefits include:

  • Bi-Directional Integration: Provides seamless synchronization between Revit models and Archibus enterprise data using Web Services.

  • Ease of Use: Allows facility managers to access BIM data without requiring extensive Revit expertise.

  • Enhanced Productivity: Ensures real-time updates between design models and operational data for improved accuracy.

By bridging the gap between BIM models and facility management systems, this extension ensures that design data remains relevant throughout the building lifecycle.

Autodesk Tandem: Digital Twins for Real-Time Insights

Autodesk Tandem complements this integration by enabling digital twin creation. Key features include:

  • Real-Time Data Integration: Reflects live operational data within a virtual replica of the physical building.

  • Performance Visualization: Helps users understand building systems in their spatial context post-handover.

  • Effortless Handover: Facilitates smooth transitions of digital twins to facility owners, ensuring alignment between design intent and operational realities.

Digital twins created with Tandem provide actionable insights that improve decision-making during operations.

Autodesk BIM Collaborate Pro: Unified Collaboration

Autodesk BIM Collaborate Pro enhances team collaboration across all project phases. Its advantages include:

  • Cloud-Based Co-Authoring: Enables real-time collaboration in Revit among designers, architects, engineers, and facility managers.

  • Centralized Data Management: Improves visibility across teams by consolidating project information into a single source of truth.

  • Streamlined Communication: Reduces fragmented workflows and ensures alignment between stakeholders.

This tool ensures that all contributors remain connected throughout the building lifecycle, reducing errors and inefficiencies.

Optimizing Space Management

The integration of Archibus’s space planning tools with Autodesk’s BIM solutions enables organizations to optimize space usage effectively:

  • Conduct vacancy analyses and occupancy planning with precision.

  • Visualize alternative space plans directly within BIM models.

  • Track reservations and manage spaces efficiently.

This integration helps organizations maximize their facility portfolios while reducing wasted resources.

Simplifying Asset Lifecycle Management

By synchronizing asset data between Autodesk’s platforms and Archibus’s Integrated Workplace Management System (IWMS), organizations can streamline asset management:

  • Connect Revit models directly to maintenance schedules in Archibus.

  • Create accurate real-time inventory databases for equipment tracking.

  • Reduce downtime and extend asset lifecycles through preventive maintenance.

This approach ensures that assets are managed efficiently throughout their lifespan.

This partnership also addresses sustainability goals by enabling better-informed decisions regarding energy efficiency and resource utilization. The integrated systems provide detailed insights into building performance metrics post-occupancy, allowing stakeholders to adjust operations proactively to reduce energy consumption and carbon footprints. Consequently, organizations can meet increasingly stringent environmental regulations while optimizing their facility portfolios.

Ultimately, the collaboration between Autodesk and Archibus by Eptura represents a significant advancement in closing the gap between building design and workplace management. By integrating powerful tools such as the Archibus Smart Client Extension for Revit with Autodesk Tandem’s digital twins and BIM Collaborate Pro’s cloud-based collaboration capabilities, organizations can achieve seamless transitions from design through operation. This holistic approach not only enhances operational efficiency but also positions companies to meet future challenges in sustainability and asset management effectively.

 

Interested in trying any of these power tools for yourself or your company?
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Changes to Autodesk’s 2025 Pricing

Changes to Autodesk’s 2025 Pricing

by | Mar 18, 2025 | Autodesk

To help you plan ahead, we want to share important Autodesk price and policy changes taking effect in May 2025.

1. Price Increase & Policy Change for M2S & TNU Subscriptions

  • Effective May 7, 2025: Autodesk will increase renewal prices for Move to Subscription (M2S) and Transition to Named User (TNU) subscriptions by 5% globally (consistent with their 10-year commitment).
  • Effective May 10, 2025: These discounted subscriptions will only be available for annual renewal. Multi-year subscriptions will automatically convert to discounted annual terms.

✅ Recommended Action: Renew or extend your M2S or TNU subscriptions before May and consider switching to a 3-year term to lock in current rates.

2. General Autodesk Subscription Price Increase

  • Effective May 7, 2025: Autodesk will implement an approximate 3.3% price increase for most new and renewing single-user subscriptions (annual and multi-year).
  • Some products may see higher increases, particularly those previously subject to discounted or exception pricing.

✅ Recommended Action: Renew, extend, or purchase new subscriptions before May, and consider a 3-year term to maximize savings.

If you have any questions or need assistance reviewing your Autodesk subscription options, we’re here to help!

Take Action Today

Contact our team now to learn more by replying to this email or by calling 201-792-6300 to talk with your account manager, or email the sales team at [email protected].

Why Choose Robotech CAD Solutions Resources?

By purchasing directly from us, you gain access to:

  • Personalized renewal support.
  • Expert license management and assistance tailored to your needs.
  • Industry-leading guidance for your digitization journey.
FAQs
  • Why is Autodesk making these changes?
    The adjustments align Autodesk’s pricing globally and streamline renewal policies across regions.
  • Are there exceptions?
    Yes, certain globally priced subscriptions (Premium, Flex) and Enterprise Business Agreements are unaffected.
  • Can I still get discounts?
    Yes, 3-year subscription renewals will retain the 5% discount, and EMS subscriptions in select markets will also receive specific discounts.
AI, Smart Building Automation, and Advanced Technologies: Transforming Facilities Management in 2025

AI, Smart Building Automation, and Advanced Technologies: Transforming Facilities Management in 2025

by | Mar 3, 2025 | Artificial Intelligence, Facilities Management

The facilities management industry is on the brink of a technological revolution. By 2025, advancements in artificial intelligence (AI), smart building automation, and other cutting-edge technologies are expected to redefine how buildings are managed, maintained, and optimized. These innovations promise to drive unprecedented levels of efficiency, enable predictive maintenance, and enhance operational decision-making. As the world becomes increasingly connected, facilities managers are poised to leverage these tools to create smarter, more sustainable, and cost-effective environments.

The Rise of AI in Facilities Management
AI is set to become a cornerstone of facilities management by 2025. Machine learning algorithms can analyze vast amounts of data from building systems, such as HVAC, lighting, and security, to identify patterns and optimize performance. For example, AI can predict equipment failures before they occur, reducing downtime and repair costs. Additionally, AI-powered energy management systems can dynamically adjust energy usage based on occupancy, weather conditions, and other factors, leading to significant cost savings and reduced environmental impact.

Smart Building Automation: A Game-Changer
Smart building automation systems are transforming how facilities operate. These systems integrate IoT (Internet of Things) sensors, connected devices, and centralized control platforms to monitor and manage building operations in real time. By 2025, smart automation will enable facilities managers to remotely control lighting, temperature, and security systems, ensuring optimal conditions while minimizing energy waste. Moreover, these systems can provide actionable insights through data analytics, helping managers make informed decisions to improve efficiency and occupant comfort.

Predictive Maintenance: Reducing Costs and Downtime
One of the most significant benefits of advanced technologies in facilities management is the shift from reactive to predictive maintenance. IoT sensors and AI algorithms can monitor equipment health and performance, detecting anomalies that indicate potential failures. This proactive approach allows maintenance teams to address issues before they escalate, reducing costly downtime and extending the lifespan of assets. By 2025, predictive maintenance is expected to become the industry standard, saving organizations millions in repair and replacement costs.

Enhanced Operational Decision-Making
The integration of AI and data analytics is empowering facilities managers to make smarter, data-driven decisions. Advanced technologies provide real-time insights into building performance, energy usage, and occupant behavior, enabling managers to identify inefficiencies and implement targeted improvements. For instance, analytics platforms can highlight underutilized spaces, allowing organizations to optimize floor plans and reduce overhead costs. By 2025, these tools will be indispensable for facilities managers seeking to maximize operational efficiency.

Sustainability and Energy Efficiency
As global concerns about climate change grow, sustainability is becoming a top priority for facilities management. Smart technologies are playing a crucial role in helping organizations reduce their carbon footprint. AI-driven energy management systems, for example, can optimize energy consumption by adjusting heating, cooling, and lighting based on real-time data. Additionally, renewable energy sources, such as solar panels and wind turbines, can be integrated into smart building systems to further enhance sustainability. By 2025, these innovations will be key to achieving net-zero energy goals.

Challenges and Considerations
While the potential benefits of AI and smart building automation are immense, there are challenges to consider. Implementing these technologies requires significant upfront investment, and organizations must ensure they have the necessary infrastructure and expertise to support them. Data privacy and cybersecurity are also critical concerns, as connected systems are vulnerable to hacking and other threats. Facilities managers must work closely with IT teams to address these risks and ensure the secure deployment of advanced technologies.

The Future of Facilities Management
By 2025, the facilities management landscape will be unrecognizable from what it is today. AI, smart building automation, and other advanced technologies will drive a new era of efficiency, sustainability, and innovation. Facilities managers who embrace these tools will be better equipped to meet the evolving demands of their organizations and occupants. As the industry continues to evolve, staying ahead of technological trends will be essential for success.

The integration of AI, smart building automation, and advanced technologies is set to revolutionize facilities management by 2025. These innovations will enable predictive maintenance, enhance operational decision-making, and promote sustainability, ultimately transforming how buildings are managed and maintained. While challenges remain, the potential benefits far outweigh the risks, making this an exciting time for the industry. Facilities managers who invest in these technologies today will be well-positioned to lead the way in the smart buildings of tomorrow.

AutoCAD Tutorial: Advanced Layer Management Techniques

AutoCAD Tutorial: Advanced Layer Management Techniques

by | Feb 27, 2025 | AutoCAD, Autodesk, Tutorial

Welcome to our tutorial on advanced layer management techniques in AutoCAD! Whether you’re a seasoned professional or a beginner looking to improve your drafting efficiency, mastering layer management can significantly enhance your workflow. In this guide, we’ll explore layer filters, layer states, and property overrides to help you organize your drawings like a pro.

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Why Advanced Layer Management Matters

 

In complex drawings, managing layers can become overwhelming. Advanced techniques like layer filters, layer states, and property overrides allow you to:

– Quickly isolate and work with specific layers.

– Save and restore layer configurations for different tasks.

– Temporarily override layer properties without altering the original settings.

Let’s dive into each of these techniques!

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  1. Using Layer Filters

Layer filters help you organize and display only the layers you need at any given time. This is especially useful in drawings with dozens or hundreds of layers.

 

Steps to Create a Layer Filter:

  1. Open the Layer Properties Manager:

– Type `LA` in the command line and press Enter.

– Alternatively, find it in the Home tab under the Layers panel.

  1. Create a New Filter:

– In the Layer Properties Manager, click the New Property Filter button (funnel icon).

– Name your filter (e.g., “Electrical Layers”).

  1. Set Filter Criteria:

– Use the filter dialog to specify criteria like Layer Name, Color, or Line Type.

– For example, filter layers with names containing “ELEC” for electrical components.

  1. Apply the Filter:

– Once created, the filter will display only the layers that match your criteria.

– You can toggle the filter on or off as needed.

 

![Layer Filter Example](image-link-here)

*Example: A layer filter isolating electrical layers.*

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  1. Saving and Restoring Layer States

 

Layer states allow you to save the current visibility, color, line type, and other properties of layers. You can restore these states later, making it easy to switch between different views or configurations.

 

Steps to Save a Layer State:

  1. Configure Your Layers:

– Adjust layer properties (e.g., turn off layers, change colors) to your desired setup.

  1. Open the Layer States Manager:

– Type `LAYERSTATE` in the command line and press Enter.

– Alternatively, find it in the Home tab under the Layers panel.

  1. Create a New Layer State:

– Click New and give your state a name (e.g., “Floor Plan View”).

– Choose which properties to save (e.g., On/Off, Color, Line Type).

  1. Restore a Layer State:

– To restore a saved state, open the Layer States Manager, select the state, and click Restore.

 

![Layer States Example](image-link-here)

*Example: Saving and restoring a layer state for a floor plan view.*

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  1. Using Property Overrides

Property overrides allow you to temporarily change the appearance of layers in specific viewports without altering the original layer properties. This is particularly useful for creating presentation drawings.

 

Steps to Apply Property Overrides:

  1. Switch to a Layout Tab:

– Click on a layout tab to access paper space.

  1. Enter a Viewport:

– Double-click inside a viewport to enter model space.

  1. Open the Layer Properties Manager:

– Type `LA` and press Enter.

  1. Override Layer Properties:

– In the Layer Properties Manager, look for the “VP” columns (Viewport Overrides).

– Click on a property (e.g., Color, Line Type) to override it for the current viewport.

  1. Exit the Viewport:

– Double-click outside the viewport to return to paper space.

![Property Overrides Example](image-link-here)

*Example: Overriding layer colors in a viewport for a presentation drawing.*

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Tips for Effective Layer Management

– Use Descriptive Layer Names: Avoid generic names like “Layer1.” Instead, use names like “Walls,” “Doors,” or “Electrical.”

– Group Related Layers: Use layer filters or prefixes to group similar layers (e.g., “A-Walls,” “A-Doors” for architectural layers).

– Save Multiple Layer States: Create layer states for different tasks, such as “Editing,” “Printing,” or “Presentation.”

– Leverage Templates: Save your layer setups in a template file (`DWT`) to reuse them in future projects.

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Conclusion

By mastering advanced layer management techniques in AutoCAD, you can streamline your workflow, reduce errors, and create more organized drawings. Whether you’re using layer filters to isolate specific elements, saving layer states for quick configuration changes, or applying property overrides for presentations, these tools will help you work smarter, not harder.

Feel free to experiment with these techniques and incorporate them into your daily workflow. Happy drafting!