Your Guide to Workplace & Facility Management Software

Your Guide to Workplace & Facility Management Software

by | Aug 19, 2021 | ARCHIBUS, Workplace & Facility Management

Answers to Common Workplace & Facility Management Questions

What is a Workplace & Facility Management System?

Facilities management systems help organizations manage their repair and maintenance programs from start to finish via processes and software.

What is Workplace & Facility Management Software?

Workplace & Facility Management Software is a tool that helps organizations manage their buildings, spaces, and occupants more efficiently and effectively via a personalized online dashboard.

What is the Role of Workplace & Facility Management?

Workplace & Facility Management (FM) ensures the functionality, safety, and efficiency of the built environment within an organization.

 

BUILDING OPERATIONS

Optimize operations with pro-active tools for automating preventive maintenance. Track and evaluate everything to improve continuously and enhance outcomes across the board.

Implementing facility management software will help your company to:

Generate Detailed Work Orders

Enable occupants, craftspersons, and managers to generate work orders from anywhere.

Automate Preventive Maintenance

Prevent costly breaks before they happen with a preventive maintenance strategy. Generate work orders automatically based on the specific maintenance of needs of different assets with an automated Preventive Maintenance Planner.

Prioritize And Centralize Work Orders

View, approve, and manage all work orders from a single console. Drill into each order and advance to view details and advance its status through to completion. Automate alerts for critical orders and bottlenecks that need attention.

Respond Quickly And Effectively

Enable craftspersons to receive requests directly on their mobile phones with relevant details, then update orders with additional details after completion. Track the status of each order to ensure that the job is done, and reschedule missed orders.

Evaluate And Optimize

Evaluate effectiveness with metrics that enable you to track the cost, labor, and performance of operations. Track trends, identify outliers, and gain visibility into how effectively your strategy is meeting needs on the ground.

Anticipate Budgetary Needs

Calculate the cost of your preventive maintenance plan for the year ahead to ensure that your budget reflects your priorities.

 

 

SPACE PLANNING MANAGEMENT

Optimize space across your entire portfolio to maximize usage and enable your workforce. Streamline moves and ensure everyone is where they need to be.

Plan With Insight

Define and allocate space with an intuitive color-coded display. Group teams together or reclassify offices as meeting rooms to keep up with needs on the ground.

Streamline Individual And Group Moves

Manage all move requests in a single console. Prioritize, approve, and execute requests with the benefit of relevant details and visual planning tools. Plan larger move projects and test scenarios at the scale of campuses and cities.

Increase Capacity With Dynamic Team Space

Replace one-to-one seating ratios with denser neighborhoods of shared team space. Account for remote and part-time staff by allocating seats based on average attendance, and foster an agile work environment.

Get Ahead Of Needs And Risks

Stay ahead of needs by tracking occupancy trends, and identifying critical bottlenecks with alerts.  Identify under-performing outliers.

Benchmark Spaces To Optimize Performance

View how space is allocated across divisions, departments, buildings and campuses. Compare spaces to identify vacancies, and spot where space is needed most.

Enhance Accountability With Chargebacks

Chargeback internal departments for the space they use to incentivize consolidation. Maximize real estate and shrink your footprint to reflect your needs.

Archibus for Higher Educational Institutions With Robotech’s Support

Archibus for Higher Educational Institutions With Robotech’s Support

by | Aug 13, 2021 | AEC, ARCHIBUS, Workplace & Facility Management

Maintaining safe, functional, and compliant facilities and infrastructure while minimizing operating costs and maximizing reimbursement, can be a difficult balancing act. Such challenges make it crucial to effectively track, analyze, and report facilities-related information that supports strategic decision-making. Every day, educational institutions efficiently perform their core missions by using the sector’s leading integrated real estate, facilities, and infrastructure management solution–Archibus.

Robotech IWMS Solution has been providing Archibus implementation for Higher-Ed institutions over 30 years. Robotech’s team of subject-matter professionals provides consulting and technical services including systems deployment, hosting, integration, configuration, training and technical support that result in a successful workplace management operation.

What are the Benefits of Using Archibus?

  1. Maximize funding and Indirect Cost Recovery (ICR) through accurate, defensible space utilization data
  2. Create a central information repository to better analyze space allocation scenarios and improve strategic planning
  3. Minimize unnecessary expenditures by optimizing the acquisition, use, and maintenance of physical assets and infrastructure
  4. Streamline the work order process to improve productivity and customer satisfaction
  5. Incorporate a geospatial perspective for enhanced analysis and decision-making

Campus Asset Explorer helps visualize how your space is being utilized.

Activities & Reports

Space Management

  • Rooms by Building
  • Synchronize Room Percentages
  • Highlight Rooms by Department
  • Financial Statement for Chargeback
  • Actual Cost vs. Budgets by Department
  • Historical Space Usage by Department

Asset Management

  • Equipment Standards and Inventory
  • Asset Depreciation Schedules
  • Equipment Disposition History

Operations & Maintenance

  • Work Orders Scheduled vs. Completed
  • Rooms with Active Work Orders
  • Service-Level Agreements
  • Parts Usage History
  • Planning Board for Labor Resources

Capital Budgeting

  • Approved Projects by Funding Year
  • Available Capital and Expense Funds
  • Budget by Program

Geospatial Views

  • Facilities and Site Infrastructure Master Planning
  • Utilities, Cable Plant, & Network Management
  • Environmental Health and Safety Compliance
  • Emergency Preparedness and Response

Plus more than 10,000 other activities and reports right out-of-of-the-box.

“Archibus helped us increase our data accuracy and reporting as well as our efficiency by cutting down all of the unnecessary steps in updating our inventory and floor plans.” Karen Abel-Co, University of British Colombia

Maximize Indirect Cost Reimbursements

  • Accurately track space usage and occupancy to ensure maximum reimbursement for grants and other sponsored activities
  • Provide solid, defensible data and reports by grant, department, occupancy, and room use for audits
  • Empower staff and faculty to access reports and enter information regarding space usage, duration, and grants while enforcing organizational standards

Centralize Space Information

  • Easily track and report on space and physical assets according to FICM standards
  • Graphically identify types and duration of space usage and vacancies to enhance strategic planning
  • Create meaningful data roll-ups using multi-tier hierarchies that reflect your organizational structure
  • Streamline periodic space surveys using web-enabled workflow tools that inventory and organize information

Optimize Assets and Infrastructure

  • Analyze the value and performance of your assets to better prioritize capital spending
  • Increase cost awareness by tracking lifecycle expenditures on property and equipment
  • Improve overall space utilization via powerful reporting and chargeback functionality
  • Track asset condition to identify critical deficiencies and integrate with capital budgeting and project management activities

Streamline Operations and Maintenance

  • Standardize and automate the work request and work order process through easy-to-use web forms
  • Ensure the safety and regulatory compliance of buildings, systems, and equipment using tools for periodic condition assessment
  • Analyze the frequency of corrective maintenance to proactively identify potential problems
  • Improve equipment uptime by managing and documenting maintenance practices
  • Reduce unnecessary labor usage and costs by project, building, department, or equipment
  • Manage capital budgets and projects effectively using weighted performance scorecards

Bring Geographic Intelligence to Your Campus

  • Gain a powerful, multi-layered perspective of campus-scale space planning through Archibus Geospatial Extensions for ESRI
  • Flow architectural CAD and Building Information Modeling (BIM) directly into GIS
  • Maintain an integrated data repository for critical information on assets and processes—both inside and outside of your buildings
  • Merge GIS and enterprise workflows to speed mission-essential processes and deliver results

Deploy Quickly to Make the Grade

  • Commercial-off-the-shelf (COTS) delivery enables deployment as fast as 30 days with payback within six months
  • Open system architecture enables easy data exchange with other ERP systems and data sources
  • Scalable, modular software lets users assemble a solution that best fits their requirements and budget

“We know what is going on real-time. Previously, before we did this, we had huge knowledge gaps. We had to pick up the phone 3–4 times a day with hundreds of members of staff just to work out what was going on. Now, we’ve got a real update from an engineer on the ground within minutes. Archibus is part of the daily life of people in our department.” Richard Kimber, University of the West of England

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Career Development Training for Unemployed Sponsored by NJ DOL

Career Development Training for Unemployed Sponsored by NJ DOL

by | Aug 13, 2021 | AEC, ARCHIBUS, CAD & BIM Services, CAD & BIM Training

If you are currently unemployed or collecting unemployment benefits in the State of New Jersey, you may be qualified for state funded training. Robotech is authorized to provide a comprehensive CAD & BIM Career Development Training Program sponsored by NJ Department of Labor & Workforce Development, and approved by the Department of Education, for eligible unemployed architects, engineers, contractors, interior designers, space planners, draftspersons and facility management professionals. Candidates should contact Robotech for guidance on the qualification process at the NJ One-Stop Career Centers. Time invested to qualify will surely prove to be well worth the reward.

Contact Cissie Lisa at 201-792-6300, email [email protected], or Register online to check if qualified.

Program description:

Robotech’s CAD & BIM Training Program is designed for AEC professionals who want to improve their CAD & BIM design and modeling skills. The purpose of the program is helping NJ displaced workers re-enter the workforce. The program consists of 200 hours of hands-on CAD & BIM  training during 10 week period. The courses focus on AutoCAD and Revit Architecture, the main Autodesk applications for building design and modeling. The program includes class and lab work with real-life exercises to gain experience with the way the software is used in the industry. Upon completion, students take the relevant Autodesk certification tests, which add credentials to their resume, and results are shared with the Department of Labor & Workforce Development as a benchmark for success. At this last phase, Robotech staff helps graduates to refine their resume and start their job search.

Important COVID Regulations:

 

State Sponsored Training Calendar:

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Archibus Live Webinar: What’s New & What’s Next in V.26.2 and Beyond

Archibus Live Webinar: What’s New & What’s Next in V.26.2 and Beyond

by | Jul 14, 2021 | ARCHIBUS

Please join us for a LIVE Webinar “What’s New & What’s Next in V.26.2 and Beyond” which will be released on:

29 July 2021 11:00 AM ET

In this release we have focused on further developing features from previous releases, improving quality and usability, and supporting organizations as they return to work.
Join us to get a quick update on these improvements, as well as get a sneak peek at some of our proofs of concept, such as:
  • Autodesk Forge Integration to help visualize asset data, system connections, and build digital twin integrations
  • Clockworks Analytics Integration which brings in fault detection and diagnostics to assist in condition-based maintenance
  • IoT integration to visualize space utilization data
Can’t make it? Don’t worry, we will send out the recording to everyone who registers.

Upon registration you will receive an email with the Webinar’s URL. It makes sense to register even if you can’t make it on Thursday to receive a link to the recorded webinar if you registered and couldn’t attend.