Eptura Visitor Management: Benefit from a Visitor Management System

Eptura Visitor Management: Benefit from a Visitor Management System

by | Mar 25, 2025 | ARCHIBUS, Eptura

What Does a Visitor Management System (VMS) Do?

  • A VMS is a set of tools and practices used to manage and track visitors entering an organization’s premises.

  • Traditional vs. Modern Systems:

    • Traditional systems relied on manual processes like sign-in sheets and spreadsheets.

    • Modern systems use advanced software for efficiency and security.

Key Features of a Good VMS

  • Improved Lobby Experience:

    • Self-check-in kiosks, custom QR codes, and RFID access cards.

    • Automation of tasks like pre-registration, visitor notifications, and host alerts.

  • Enhanced Security:

    • Pre-screening visitors against watchlists, ID verification, and collecting signatures for forms like NDAs.

    • Real-time tracking of building occupants for emergencies or evacuations.

  • Data Protection:

    • Secure collection and storage of visitor data to comply with privacy laws (e.g., GDPR, HIPAA).

  • Workplace Insights:

    • Tracks check-ins, checkouts, and building traffic patterns.

    • Offers insights into space utilization and compliance with safety regulations.

Benefits of a VMS

  • Efficiency: Saves administrative time by automating visitor workflows.

  • Security: Ensures only authorized individuals can access the premises.

  • Compliance: Helps meet privacy laws and fire safety regulations.

  • Visitor Experience: Creates a seamless check-in process for guests.

How can Archibus by Eptura with Eptura Visitor Management System Benefit You

In the evolving world of work and building management, seamless visitor management and building security are essential. The integration of Archibus by Eptura with Eptura Visitor offers an innovative solution to simplify visitor workflows while enhancing security measures. This unified platform enables organizations to manage visitor workflows effortlessly, from pre-registration to check-ins.

Key Features

  • Pre-registration via Microsoft Outlook: Employees can add visitors directly from their Outlook calendar, initiating the visitor workflow.

  • Real-time synchronization: Visitor information and check-in actions are synchronized between Archibus and Eptura Visitor for accurate and up-to-date data.

  • Automated updates: Changes to meeting details in Archibus Workplace are automatically reflected in Eptura Visitor, reducing manual intervention.

  • Comprehensive visitor workflows: Includes access control, check-ins, notifications, visitor badge creation, and visit workflows to enhance security and efficiency.

  • Visitor experience: Visitors can pre-register on their own devices, receive condition-based access with QR codes, and share important details via email or SMS for a seamless experience.

  • Enterprise readiness: Enables visitor accountability during emergencies, integrates with access control systems, and customizes visitor data retention rules to meet organizational needs.

Benefits of Integration

  1. Enhanced Security: Streamlined workflows and access control measures ensure that only authorized individuals can enter the building.
  2. Improved Efficiency: Automated synchronization of visitor data and meeting details reduces administrative workload and minimizes errors
  3. Valuable Insights: Provides insights into meeting room utilization without requiring expensive sensors, optimizing space usage and reducing costs.
  4. Seamless Experience: Visitors enjoy a smooth check-in process, enhancing their overall experience and leaving a positive impression of the organization.

Challenges Addressed

Traditional visitor management methods often involve manual processes that lead to inefficiencies, errors, and security vulnerabilities. Fragmented data from separate systems makes it difficult to track visitor movements accurately or optimize room utilization. This integration resolves these issues by enabling seamless synchronization of meeting reservations and attendee information.

Why Choose Archibus by Eptura?

Archibus is the global leader in managing facilities, infrastructure, and real estate. Its industry-leading Integrated Workplace Management System (IWMS) provides organizations with full insights into their built environments to reduce costs, optimize operations, and elevate employee experiences. The solution offers enterprise-level asset management, reporting, data analysis, and infrastructure management in a single system.

Interested in trying out Archibus for your company?
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Bridging Design and Workplace Management: How Autodesk and Archibus Are Revolutionizing Building Operations

Bridging Design and Workplace Management: How Autodesk and Archibus Are Revolutionizing Building Operations

by | Mar 20, 2025 | ARCHIBUS, Autodesk

Autodesk and Archibus by Eptura are strengthening their collaboration to address a long-standing challenge in the building industry: the disconnect between architectural design and workplace management. By integrating advanced tools such as the Archibus Smart Client Extension for Revit, Autodesk Tandem, and BIM Collaborate Pro, they are creating streamlined workflows that ensure continuity from design to operation. This partnership is revolutionizing how organizations manage their facilities, improve efficiency, and achieve sustainability goals.

The Challenge: Bridging Design and Operations

Traditionally, the transition from building design to operational management has been fraught with inefficiencies. Data generated during the design phase often becomes inaccessible or outdated once a building is handed over to facility managers. This gap leads to increased operational costs, reduced asset performance, and missed opportunities for optimization. Autodesk and Archibus are addressing this issue by integrating their software solutions to create a unified approach.

Archibus Smart Client Extension for Revit

The Archibus Smart Client Extension for Revit plays a key role in connecting design data with workplace management systems. Its benefits include:

  • Bi-Directional Integration: Provides seamless synchronization between Revit models and Archibus enterprise data using Web Services.

  • Ease of Use: Allows facility managers to access BIM data without requiring extensive Revit expertise.

  • Enhanced Productivity: Ensures real-time updates between design models and operational data for improved accuracy.

By bridging the gap between BIM models and facility management systems, this extension ensures that design data remains relevant throughout the building lifecycle.

Autodesk Tandem: Digital Twins for Real-Time Insights

Autodesk Tandem complements this integration by enabling digital twin creation. Key features include:

  • Real-Time Data Integration: Reflects live operational data within a virtual replica of the physical building.

  • Performance Visualization: Helps users understand building systems in their spatial context post-handover.

  • Effortless Handover: Facilitates smooth transitions of digital twins to facility owners, ensuring alignment between design intent and operational realities.

Digital twins created with Tandem provide actionable insights that improve decision-making during operations.

Autodesk BIM Collaborate Pro: Unified Collaboration

Autodesk BIM Collaborate Pro enhances team collaboration across all project phases. Its advantages include:

  • Cloud-Based Co-Authoring: Enables real-time collaboration in Revit among designers, architects, engineers, and facility managers.

  • Centralized Data Management: Improves visibility across teams by consolidating project information into a single source of truth.

  • Streamlined Communication: Reduces fragmented workflows and ensures alignment between stakeholders.

This tool ensures that all contributors remain connected throughout the building lifecycle, reducing errors and inefficiencies.

Optimizing Space Management

The integration of Archibus’s space planning tools with Autodesk’s BIM solutions enables organizations to optimize space usage effectively:

  • Conduct vacancy analyses and occupancy planning with precision.

  • Visualize alternative space plans directly within BIM models.

  • Track reservations and manage spaces efficiently.

This integration helps organizations maximize their facility portfolios while reducing wasted resources.

Simplifying Asset Lifecycle Management

By synchronizing asset data between Autodesk’s platforms and Archibus’s Integrated Workplace Management System (IWMS), organizations can streamline asset management:

  • Connect Revit models directly to maintenance schedules in Archibus.

  • Create accurate real-time inventory databases for equipment tracking.

  • Reduce downtime and extend asset lifecycles through preventive maintenance.

This approach ensures that assets are managed efficiently throughout their lifespan.

This partnership also addresses sustainability goals by enabling better-informed decisions regarding energy efficiency and resource utilization. The integrated systems provide detailed insights into building performance metrics post-occupancy, allowing stakeholders to adjust operations proactively to reduce energy consumption and carbon footprints. Consequently, organizations can meet increasingly stringent environmental regulations while optimizing their facility portfolios.

Ultimately, the collaboration between Autodesk and Archibus by Eptura represents a significant advancement in closing the gap between building design and workplace management. By integrating powerful tools such as the Archibus Smart Client Extension for Revit with Autodesk Tandem’s digital twins and BIM Collaborate Pro’s cloud-based collaboration capabilities, organizations can achieve seamless transitions from design through operation. This holistic approach not only enhances operational efficiency but also positions companies to meet future challenges in sustainability and asset management effectively.

 

Interested in trying any of these power tools for yourself or your company?
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Archibus by Eptura: What’s new in v.2024.04 release

Archibus by Eptura: What’s new in v.2024.04 release

by | Feb 24, 2025 | ARCHIBUS

Archibus by Eptura recently released v.2024.04. This article summarizes the contents of the Revision History page for ARCHIBUS 2024.4, highlighting the key changes and improvements.

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The ARCHIBUS 2024.4 update brings several enhancements and fixes across various modules and functionalities. These updates aim to improve user experience, streamline processes, and address known issues. Below are the key highlights:

1. General Improvements
– Enhanced performance and stability across the platform.
– Updated user interface elements for better usability and accessibility.
– Improved compatibility with modern web browsers and operating systems.


2. New Features
– Space Management Module: Introduced new tools for optimizing space utilization, including advanced reporting and visualization options.
– Maintenance Management Module: Added support for predictive maintenance workflows, enabling users to schedule maintenance tasks based on data-driven insights.
– Sustainability Module: Enhanced energy tracking and reporting capabilities to help organizations meet sustainability goals.

3. Bug Fixes
– Resolved issues related to data import/export functionality, ensuring smoother data migration processes.
– Fixed errors in reporting tools that caused inaccuracies in generated reports.
– Addressed compatibility issues with third-party integrations.

4. Security Updates
– Implemented stronger encryption protocols for data transmission.
– Added multi-factor authentication (MFA) options for enhanced user account security.

5. Documentation and Support
– Updated user guides and tutorials to reflect the latest features and changes.
– Expanded the Help Center with additional FAQs and troubleshooting resources.

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The ARCHIBUS 2024.4 update demonstrates the platform’s commitment to continuous improvement and user satisfaction. With new features, performance enhancements, and critical bug fixes, this release empowers users to manage their facilities and real estate more efficiently. For detailed information, users can visit the ARCHIBUS Help Center to explore the full revision history and access updated documentation. Whether you’re a new or experienced user, these updates ensure that ARCHIBUS remains a reliable and innovative solution for your management needs.

Smart Spaces, Secure Systems: The Top Trends Defining Facilities Management in 2025

Smart Spaces, Secure Systems: The Top Trends Defining Facilities Management in 2025

by | Feb 23, 2025 | ARCHIBUS, Facilities Management

As we progress into 2025, the facilities management industry is poised to undergo significant transformations driven by technological advancements and evolving workplace dynamics. Industry experts have identified several key trends set to shape the sector, including the rise of modular data centers, advancements in energy optimization, adaptations for hybrid work environments, an increasing demand for skilled professionals, and enhanced cybersecurity measures in facility management.

  1. The Rise of Modular Data Centers

The growing demand for data processing and storage, particularly fueled by artificial intelligence (AI) applications, has led to the emergence of modular data centers. These prefabricated units offer scalable and efficient solutions, enabling rapid deployment to meet the escalating computational needs. Their flexibility allows organizations to expand their data infrastructure in a cost-effective manner, addressing the pressing requirements of the digital age.

  1. Advancements in Energy Optimization

Energy efficiency remains a paramount concern for facility managers. Innovations in energy optimization technologies are enabling more precise monitoring and control of energy consumption within buildings. The integration of AI and IoT devices allows for dynamic adjustments to energy usage, minimizing waste and promoting sustainability. These advancements are crucial in meeting environmental goals and reducing operational expenses.

  1. Adaptations for Hybrid Work Environments

The shift towards hybrid work models has necessitated a reevaluation of physical workspaces. Facilities are being redesigned to accommodate flexible occupancy, with an emphasis on collaborative areas and technological infrastructure that supports remote connectivity. This transition requires facility managers to be agile, ensuring that spaces are both functional and adaptable to the changing needs of the workforce.

  1. Increasing Demand for Skilled Professionals

As facilities become more technologically advanced, there is a growing demand for professionals skilled in managing these complex systems. The integration of AI, advanced energy systems, and modular infrastructures requires a workforce proficient in both traditional facility management and modern technological competencies. This trend underscores the importance of continuous professional development and specialized training programs to equip facility managers with the necessary skills.

  1. Enhanced Cybersecurity Measures in Facility Management

With the increasing integration of smart technologies and IoT devices in facility management, cybersecurity has become a top priority. Buildings equipped with AI-driven management systems, cloud-based controls, and remote access solutions are more vulnerable to cyber threats. Facility managers are now implementing stronger encryption protocols, multi-factor authentication, and real-time threat detection systems to protect critical infrastructure. As digital transformation accelerates, ensuring robust cybersecurity measures will be essential to safeguarding sensitive data and maintaining operational integrity.

The Role of Archibus in Facilities Management

Archibus, a leading integrated workplace management system (IWMS), plays a crucial role in supporting these emerging trends in facilities management. By offering comprehensive solutions for space planning, asset management, and energy monitoring, Archibus enables organizations to optimize modular data center usage, track energy consumption, and improve operational efficiency. Its AI-driven analytics help facility managers make data-informed decisions, enhancing sustainability efforts and streamlining hybrid work adaptations. Additionally, Archibus’ cybersecurity features support secure access to critical infrastructure, ensuring robust protection against cyber threats. By leveraging Archibus, organizations can effectively navigate the evolving landscape of facilities management while enhancing productivity and resilience.

In conclusion, the facilities management landscape in 2025 is being reshaped by technological innovations and evolving workplace practices. Embracing modular data centers, energy optimization advancements, hybrid work adaptations, and enhanced cybersecurity measures are critical steps for organizations aiming to stay competitive. Moreover, investing in the development of skilled professionals will ensure that facilities are managed efficiently, sustainably, and resiliently in the face of ongoing changes.

Back to the Office: Facilities Managers’ Guide to a Safe and Efficient Transition

Back to the Office: Facilities Managers’ Guide to a Safe and Efficient Transition

by | Feb 23, 2025 | ARCHIBUS, Facilities Management, Workplace & Facility Management

As companies worldwide enforce return-to-office mandates, facilities managers are at the forefront of ensuring a smooth and successful transition. Their role goes beyond simply reopening doors—it involves creating a safe, efficient, and welcoming environment that meets the evolving needs of employees. From optimizing office layouts to implementing new health protocols and technology-driven solutions, facilities managers must navigate a complex landscape to foster productivity and well-being. A well-planned approach can make all the difference in helping employees feel comfortable, engaged, and ready to embrace in-person work once again.

Assessing and Preparing Physical Spaces

The initial step in facilitating a smooth return involves a comprehensive assessment of existing office spaces. Facilities managers must evaluate whether current layouts align with health guidelines and organizational needs. This may involve reconfiguring workstations to ensure appropriate distancing, enhancing ventilation systems, and implementing touchless technologies to minimize contact points. Such modifications not only comply with health protocols but also reassure employees of their safety upon return.

Implementing Health and Safety Protocols

Health and safety remain paramount as employees transition back to the office. Facilities managers should establish rigorous cleaning schedules, particularly for high-touch areas, and ensure the availability of sanitation supplies throughout the workplace. Installing hand sanitizing stations, enforcing mask policies where necessary, and conducting regular health screenings can further mitigate risks. Clear signage and communication about these measures are essential to keep employees informed and engaged in maintaining a safe environment.

Leveraging Technology for Space Management

The adoption of technology plays a crucial role in modern facilities management. Implementing desk booking systems allows employees to reserve workspaces in advance, facilitating efficient use of space and adherence to occupancy limits. Utilizing sensors and analytics can provide real-time data on space utilization, enabling managers to make informed decisions about workspace configurations and resource allocation. These tools not only enhance operational efficiency but also contribute to a flexible and responsive workplace.

Supporting Hybrid Work Models

Recognizing that many organizations are adopting hybrid work models, facilities managers must accommodate both in-office and remote employees. This includes creating collaborative spaces equipped with advanced communication tools to support seamless interaction between on-site and off-site team members. Flexible workspace designs, such as hot-desking and shared meeting areas, can adapt to fluctuating attendance and foster a dynamic work environment.

Enhancing Communication and Employee Engagement

Transparent and consistent communication is vital during this transition. Facilities managers should provide regular updates on office policies, health protocols, and any changes to the work environment. Engaging employees through surveys and feedback mechanisms can offer insights into their concerns and preferences, allowing for adjustments that enhance comfort and productivity. Empowering employees with information and involving them in the transition process fosters a sense of community and shared responsibility.

Training and Development for Facilities Teams

The evolving workplace landscape necessitates that facilities teams are well-versed in new technologies and protocols. Providing training on the latest facilities management software, health and safety regulations, and emergency response procedures ensures that the team is prepared to handle the complexities of the modern work environment. Continuous professional development not only enhances team performance but also contributes to the overall resilience of the organization.

Collaborating with External Partners

Facilities managers often collaborate with external vendors and service providers to maintain and enhance workplace operations. Establishing clear expectations and communication channels with these partners is essential to ensure that services such as cleaning, maintenance, and security align with the organization’s standards and schedules. Regular reviews and feedback sessions can help maintain high service quality and address any issues promptly.

Monitoring and Adapting to Ongoing Changes

The return-to-office process is dynamic, with potential changes in health guidelines, employee sentiments, and organizational objectives. Facilities managers must remain agile, regularly monitoring the effectiveness of implemented measures and being prepared to adapt as necessary. Staying informed about industry best practices and emerging technologies can provide valuable insights for continuous improvement.

In conclusion, the role of facilities managers is pivotal in orchestrating a successful return to the office. By focusing on health and safety, leveraging technology, supporting hybrid work models, and maintaining open communication, they can create a work environment that is safe, efficient, and conducive to employee well-being. Proactive planning and adaptability will not only facilitate a smooth transition but also position the organization for future resilience in an ever-evolving workplace landscape.

How Archibus Can Help

Archibus, a leading integrated workplace management system (IWMS), can be a game-changer for facilities managers navigating the return-to-office transition. Its powerful suite of tools enables real-time space planning, occupancy tracking, and maintenance management, ensuring workspaces are used efficiently and safely. With features like reservation systems for desks and meeting rooms, air quality monitoring, and automated workflow processes, Archibus helps streamline operations while maintaining compliance with health and safety protocols. By leveraging data-driven insights, facilities managers can make informed decisions that enhance workplace flexibility, improve resource allocation, and create a more adaptive and responsive office environment.

Archibus by Eptura V.2024.04 Release

Archibus by Eptura V.2024.04 Release

by | Dec 11, 2024 | ARCHIBUS

A new release of Archibus by Eptura is out. Here’s what’s new in V.2024.04:

Space

BIM Viewer Space Planning

  • The BIM Viewer was extended into the Space Console.
  • In the Space Console, Space Managers use the BIM visualization to assign people to rooms and report on occupancy.

Floorplan viewer

The Doors are no longer displaying as arcs

BIM Viewer

  • Linked Models: Support for linked models stored in Autodesk Construction Cloud:
    • Support for linked models stored in Autodesk Construction Cloud is no longer a proof-of-concept and it is considered a supported feature
  • Catalog BIM Models: Cloud cataloging for spaces and assets supports additional fields:
    • Catalog additional fields for equipment and furniture based on BIM parameters to Archibus fields mapping
    • Infer rooms codes for equipment and furniture in linked models
    • Catalog Room Standards, Room Use for rooms
  • The BIM Viewer was upgraded to the latest Autodesk Platform Services version – 7.100.1.

Maintenance

  • Improved loading performance of the Maintenance Console.
    • Data categories are loaded asynchronously.
    • Improved loading time of the work request details view.
  • Craftsperson Performance Report: Added the option to export to Excel.
  • Maintenance Console: Work Request Details view: Supervisors and technicians can remove work logs.

Onsite

Parts Inventory:

  • Technicians can search the parts inventory
  • Technicians can log the parts used for work requests, including purchased parts

Workplace

  • The Workplace application retrieves the first available floor and available spaces faster, resulting in an increase in performance when booking workspaces
  • Team members have the option to make one-time workspace bookings that take into account the team’s week-days in office.
    • In the Space Console, Space Managers can set the days of the week when teams are going to their office and are not working remotely
    • In Workplace, team-members use a filter on the Team Code and a highlight to identify the available workspaces for the same days of the week when the team goes to office.
  • Multiple accessibility and UX improvements. For example:
    • Enhancements to accessibility for visually impaired employees and guests who might need to enlarge the application 400%
    • UX enhancements for selecting requestors

Web Central

  • Improved loading performance of home pages
  • Database Update Wizard (DUW): Add null check for SQL_NUMERIC type when performing DUW comparison

SmartClient Extension for Revit

  • Linked Models: Infer room codes when cataloging assets or furniture stored in a linked assets (MEP) model.
  • 2D Publishing: Switched from custom to native Revit APIs which optimizes file size, improves data and error handling
  • Serraview to Archibus converter increased stability

 

The Best Way to Get Archibus

If you’re new to Archibus or want to get this software today, our team at Robotech can help. We offer comprehensive entry-level basics training, and we sell Archibus software directly to companies across the country. We are a gold partner of Archibus, and we’ll ensure your team is fully set up and comfortable with the software before we consider the job “done”.
We have a few Archibus packages that we offer, and we can provide a free trial for you to test it before you buy. Within a few minutes, you’ll see how helpful this software is in maintaining your healthcare compliance accreditation.

Schedule a call to get started today.

 

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