by Gillian Tolentino | Feb 24, 2025 | ARCHIBUS
Archibus by Eptura recently released v.2024.04. This article summarizes the contents of the Revision History page for ARCHIBUS 2024.4, highlighting the key changes and improvements.
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The ARCHIBUS 2024.4 update brings several enhancements and fixes across various modules and functionalities. These updates aim to improve user experience, streamline processes, and address known issues. Below are the key highlights:
1. General Improvements
– Enhanced performance and stability across the platform.
– Updated user interface elements for better usability and accessibility.
– Improved compatibility with modern web browsers and operating systems.
2. New Features
– Space Management Module: Introduced new tools for optimizing space utilization, including advanced reporting and visualization options.
– Maintenance Management Module: Added support for predictive maintenance workflows, enabling users to schedule maintenance tasks based on data-driven insights.
– Sustainability Module: Enhanced energy tracking and reporting capabilities to help organizations meet sustainability goals.
3. Bug Fixes
– Resolved issues related to data import/export functionality, ensuring smoother data migration processes.
– Fixed errors in reporting tools that caused inaccuracies in generated reports.
– Addressed compatibility issues with third-party integrations.
4. Security Updates
– Implemented stronger encryption protocols for data transmission.
– Added multi-factor authentication (MFA) options for enhanced user account security.
5. Documentation and Support
– Updated user guides and tutorials to reflect the latest features and changes.
– Expanded the Help Center with additional FAQs and troubleshooting resources.
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The ARCHIBUS 2024.4 update demonstrates the platform’s commitment to continuous improvement and user satisfaction. With new features, performance enhancements, and critical bug fixes, this release empowers users to manage their facilities and real estate more efficiently. For detailed information, users can visit the ARCHIBUS Help Center to explore the full revision history and access updated documentation. Whether you’re a new or experienced user, these updates ensure that ARCHIBUS remains a reliable and innovative solution for your management needs.
by Gillian Tolentino | Feb 23, 2025 | ARCHIBUS, Facilities Management
As we progress into 2025, the facilities management industry is poised to undergo significant transformations driven by technological advancements and evolving workplace dynamics. Industry experts have identified several key trends set to shape the sector, including the rise of modular data centers, advancements in energy optimization, adaptations for hybrid work environments, an increasing demand for skilled professionals, and enhanced cybersecurity measures in facility management.
- The Rise of Modular Data Centers
The growing demand for data processing and storage, particularly fueled by artificial intelligence (AI) applications, has led to the emergence of modular data centers. These prefabricated units offer scalable and efficient solutions, enabling rapid deployment to meet the escalating computational needs. Their flexibility allows organizations to expand their data infrastructure in a cost-effective manner, addressing the pressing requirements of the digital age.
- Advancements in Energy Optimization
Energy efficiency remains a paramount concern for facility managers. Innovations in energy optimization technologies are enabling more precise monitoring and control of energy consumption within buildings. The integration of AI and IoT devices allows for dynamic adjustments to energy usage, minimizing waste and promoting sustainability. These advancements are crucial in meeting environmental goals and reducing operational expenses.
- Adaptations for Hybrid Work Environments
The shift towards hybrid work models has necessitated a reevaluation of physical workspaces. Facilities are being redesigned to accommodate flexible occupancy, with an emphasis on collaborative areas and technological infrastructure that supports remote connectivity. This transition requires facility managers to be agile, ensuring that spaces are both functional and adaptable to the changing needs of the workforce.
- Increasing Demand for Skilled Professionals
As facilities become more technologically advanced, there is a growing demand for professionals skilled in managing these complex systems. The integration of AI, advanced energy systems, and modular infrastructures requires a workforce proficient in both traditional facility management and modern technological competencies. This trend underscores the importance of continuous professional development and specialized training programs to equip facility managers with the necessary skills.
- Enhanced Cybersecurity Measures in Facility Management
With the increasing integration of smart technologies and IoT devices in facility management, cybersecurity has become a top priority. Buildings equipped with AI-driven management systems, cloud-based controls, and remote access solutions are more vulnerable to cyber threats. Facility managers are now implementing stronger encryption protocols, multi-factor authentication, and real-time threat detection systems to protect critical infrastructure. As digital transformation accelerates, ensuring robust cybersecurity measures will be essential to safeguarding sensitive data and maintaining operational integrity.
The Role of Archibus in Facilities Management
Archibus, a leading integrated workplace management system (IWMS), plays a crucial role in supporting these emerging trends in facilities management. By offering comprehensive solutions for space planning, asset management, and energy monitoring, Archibus enables organizations to optimize modular data center usage, track energy consumption, and improve operational efficiency. Its AI-driven analytics help facility managers make data-informed decisions, enhancing sustainability efforts and streamlining hybrid work adaptations. Additionally, Archibus’ cybersecurity features support secure access to critical infrastructure, ensuring robust protection against cyber threats. By leveraging Archibus, organizations can effectively navigate the evolving landscape of facilities management while enhancing productivity and resilience.
In conclusion, the facilities management landscape in 2025 is being reshaped by technological innovations and evolving workplace practices. Embracing modular data centers, energy optimization advancements, hybrid work adaptations, and enhanced cybersecurity measures are critical steps for organizations aiming to stay competitive. Moreover, investing in the development of skilled professionals will ensure that facilities are managed efficiently, sustainably, and resiliently in the face of ongoing changes.
by Gillian Tolentino | Feb 23, 2025 | ARCHIBUS, Facilities Management, Workplace & Facility Management
As companies worldwide enforce return-to-office mandates, facilities managers are at the forefront of ensuring a smooth and successful transition. Their role goes beyond simply reopening doors—it involves creating a safe, efficient, and welcoming environment that meets the evolving needs of employees. From optimizing office layouts to implementing new health protocols and technology-driven solutions, facilities managers must navigate a complex landscape to foster productivity and well-being. A well-planned approach can make all the difference in helping employees feel comfortable, engaged, and ready to embrace in-person work once again.
Assessing and Preparing Physical Spaces
The initial step in facilitating a smooth return involves a comprehensive assessment of existing office spaces. Facilities managers must evaluate whether current layouts align with health guidelines and organizational needs. This may involve reconfiguring workstations to ensure appropriate distancing, enhancing ventilation systems, and implementing touchless technologies to minimize contact points. Such modifications not only comply with health protocols but also reassure employees of their safety upon return.
Implementing Health and Safety Protocols
Health and safety remain paramount as employees transition back to the office. Facilities managers should establish rigorous cleaning schedules, particularly for high-touch areas, and ensure the availability of sanitation supplies throughout the workplace. Installing hand sanitizing stations, enforcing mask policies where necessary, and conducting regular health screenings can further mitigate risks. Clear signage and communication about these measures are essential to keep employees informed and engaged in maintaining a safe environment.
Leveraging Technology for Space Management
The adoption of technology plays a crucial role in modern facilities management. Implementing desk booking systems allows employees to reserve workspaces in advance, facilitating efficient use of space and adherence to occupancy limits. Utilizing sensors and analytics can provide real-time data on space utilization, enabling managers to make informed decisions about workspace configurations and resource allocation. These tools not only enhance operational efficiency but also contribute to a flexible and responsive workplace.
Supporting Hybrid Work Models
Recognizing that many organizations are adopting hybrid work models, facilities managers must accommodate both in-office and remote employees. This includes creating collaborative spaces equipped with advanced communication tools to support seamless interaction between on-site and off-site team members. Flexible workspace designs, such as hot-desking and shared meeting areas, can adapt to fluctuating attendance and foster a dynamic work environment.
Enhancing Communication and Employee Engagement
Transparent and consistent communication is vital during this transition. Facilities managers should provide regular updates on office policies, health protocols, and any changes to the work environment. Engaging employees through surveys and feedback mechanisms can offer insights into their concerns and preferences, allowing for adjustments that enhance comfort and productivity. Empowering employees with information and involving them in the transition process fosters a sense of community and shared responsibility.
Training and Development for Facilities Teams
The evolving workplace landscape necessitates that facilities teams are well-versed in new technologies and protocols. Providing training on the latest facilities management software, health and safety regulations, and emergency response procedures ensures that the team is prepared to handle the complexities of the modern work environment. Continuous professional development not only enhances team performance but also contributes to the overall resilience of the organization.
Collaborating with External Partners
Facilities managers often collaborate with external vendors and service providers to maintain and enhance workplace operations. Establishing clear expectations and communication channels with these partners is essential to ensure that services such as cleaning, maintenance, and security align with the organization’s standards and schedules. Regular reviews and feedback sessions can help maintain high service quality and address any issues promptly.
Monitoring and Adapting to Ongoing Changes
The return-to-office process is dynamic, with potential changes in health guidelines, employee sentiments, and organizational objectives. Facilities managers must remain agile, regularly monitoring the effectiveness of implemented measures and being prepared to adapt as necessary. Staying informed about industry best practices and emerging technologies can provide valuable insights for continuous improvement.
In conclusion, the role of facilities managers is pivotal in orchestrating a successful return to the office. By focusing on health and safety, leveraging technology, supporting hybrid work models, and maintaining open communication, they can create a work environment that is safe, efficient, and conducive to employee well-being. Proactive planning and adaptability will not only facilitate a smooth transition but also position the organization for future resilience in an ever-evolving workplace landscape.
How Archibus Can Help
Archibus, a leading integrated workplace management system (IWMS), can be a game-changer for facilities managers navigating the return-to-office transition. Its powerful suite of tools enables real-time space planning, occupancy tracking, and maintenance management, ensuring workspaces are used efficiently and safely. With features like reservation systems for desks and meeting rooms, air quality monitoring, and automated workflow processes, Archibus helps streamline operations while maintaining compliance with health and safety protocols. By leveraging data-driven insights, facilities managers can make informed decisions that enhance workplace flexibility, improve resource allocation, and create a more adaptive and responsive office environment.
by Gillian Tolentino | Dec 11, 2024 | ARCHIBUS
A new release of Archibus by Eptura is out. Here’s what’s new in V.2024.04:
Space
BIM Viewer Space Planning
- The BIM Viewer was extended into the Space Console.
- In the Space Console, Space Managers use the BIM visualization to assign people to rooms and report on occupancy.
Floorplan viewer
The Doors are no longer displaying as arcs
BIM Viewer
- Linked Models: Support for linked models stored in Autodesk Construction Cloud:
- Support for linked models stored in Autodesk Construction Cloud is no longer a proof-of-concept and it is considered a supported feature
- Catalog BIM Models: Cloud cataloging for spaces and assets supports additional fields:
- Catalog additional fields for equipment and furniture based on BIM parameters to Archibus fields mapping
- Infer rooms codes for equipment and furniture in linked models
- Catalog Room Standards, Room Use for rooms
- The BIM Viewer was upgraded to the latest Autodesk Platform Services version – 7.100.1.
Maintenance
- Improved loading performance of the Maintenance Console.
- Data categories are loaded asynchronously.
- Improved loading time of the work request details view.
- Craftsperson Performance Report: Added the option to export to Excel.
- Maintenance Console: Work Request Details view: Supervisors and technicians can remove work logs.
Onsite
Parts Inventory:
- Technicians can search the parts inventory
- Technicians can log the parts used for work requests, including purchased parts
Workplace
- The Workplace application retrieves the first available floor and available spaces faster, resulting in an increase in performance when booking workspaces
- Team members have the option to make one-time workspace bookings that take into account the team’s week-days in office.
- In the Space Console, Space Managers can set the days of the week when teams are going to their office and are not working remotely
- In Workplace, team-members use a filter on the Team Code and a highlight to identify the available workspaces for the same days of the week when the team goes to office.
- Multiple accessibility and UX improvements. For example:
- Enhancements to accessibility for visually impaired employees and guests who might need to enlarge the application 400%
- UX enhancements for selecting requestors
Web Central
- Improved loading performance of home pages
- Database Update Wizard (DUW): Add null check for SQL_NUMERIC type when performing DUW comparison
SmartClient Extension for Revit
- Linked Models: Infer room codes when cataloging assets or furniture stored in a linked assets (MEP) model.
- 2D Publishing: Switched from custom to native Revit APIs which optimizes file size, improves data and error handling
- Serraview to Archibus converter increased stability
The Best Way to Get Archibus
If you’re new to Archibus or want to get this software today, our team at Robotech can help. We offer comprehensive entry-level basics training, and we sell Archibus software directly to companies across the country. We are a gold partner of Archibus, and we’ll ensure your team is fully set up and comfortable with the software before we consider the job “done”.
We have a few Archibus packages that we offer, and we can provide a free trial for you to test it before you buy. Within a few minutes, you’ll see how helpful this software is in maintaining your healthcare compliance accreditation.
Schedule a call to get started today.
by Gillian Tolentino | Jul 25, 2024 | ARCHIBUS
Wayfinding — guiding people through your space with turn-by-turn navigation — can help to welcome guests to your buildings and enable employees to find unfamiliar locations.
Integrating wayfinding into your Archibus deployment can have several uses. For example:
- If you have a campus with multiple buildings, employees can access directions from a point in one building to a point in another building.
- For booked working spaces and meeting rooms, employees want directions that guide them to the location so that they can easily find the booked room and arrive on time.
- For planning purposes, employees want to see the fastest path to a working space that they booked or a meeting that they must attend.
- When Workplace is deployed on a lobby kiosk, building visitors can access routes to locations in an unfamiliar building.
- For the Workplace mobile app, navigation is supported through QR code scanning.
Wayfinding Button
To support these types of scenarios, Workplace can integrate Mapsted’s wayfinding technology by providing a Wayfinding button on the following Workplace pages:
- Find People and Places
- Meeting Space Booking Detail
- Workspace Booking Details
If you have an Archibus Wayfinding license, but you do not have a Mapsted floor plan for a floor, the Wayfinding icon appears in gray, as shown on the below Workspace Booking Details page.
Mapsted Interface
Once you select Workplace’s Wayfinding button, the Mapsted interface overlays Workplace. You can then use the Mapsted interface to enter a destination. For example, in the below image, the user has entered start and destination locations within the same floor, and Mapsted has outlined the route in blue on the floor plan and provided turn-by-turn written instructions.
When through, you can select the Return to Workplace button in the upper right corner to return to the Workplace interface.
Requirements
Wayfinding is compatible with both SaaS and non-SaaS instances. For non-SaaS instances, your company’s IT policy must allow the Workplace application to connect to the external API’s defined in the AbWayfinding.MapstedUrl and AbWayfinding.MapstedSearchUrl application parameters, described below.
In order to integrate the wayfinding features:
- The Archibus Wayfinding license must be enabled.
- You must have a license to access or use Mapsted services during the current subscription term.
- You must have created digital maps stored in Mapsted with room-level attributes including ”floorId”,”buildingId”,”propertyId” that enable the location to be displayed in the Archibus Wayfinding page using the Mapstead API.
- In order to enable building-to-building navigation within a site, the buildings within a single Archibus site should be configured in a single property in Mapsted.
- You must set the below application parameters.
Application Parameters
Set the parameters with: System / Archibus Administrator – Application Configuration / Configure Application Parameters.
AbWayfinding.MapstedUrl
This URL is used in Workplace to redirect to Mapsted’s Wayfinding feature. The default value works without configuration. The values in the <> brackets will be derived from Workplace.
The default value is:
https://maps.mapsted.com/<propertyId>?building=<bl_id>&floor=<fl_id>&entity=<rm_id>
AbWayfinding.MapstedSearchUrl
This URL is used in Workplace to find the Mapsted attributes for a specific room. The values in the <> brackets will be filled out in Workplace. The default value work without configuration, except that you must set “provider” with your company’s unique Mapsted ID.
The default value is:
https://public.mapsted.com/api/v1/integration/search?provider=archibus&property=<bl_id>&longName=<rm_id>
We at Robotech understand the challenges organizations face in optimizing navigation within their facilities.
If you want to reach us for any questions, please send us a message below or call 201-792-6300 to to schedule a demo, or email the team at [email protected].
by Gillian Tolentino | May 16, 2024 | ARCHIBUS, Eptura, Workplace & Facility Management
Simplify check-in for everyone
Secure your workplace and make hosting clients and visiting employees completely seamless with fully integrated visitor management.
Streamline your visitor experience
Create a great experience for everyone while protecting the health of your people and the security of your business.
Ensure a secure working environment
Welcome visitors into the workplace with an experience that doesn’t compromise your company’s health, security, or compliance objectives
Automate visitor management
Sync visitor and employee data with your access control system, send unique QR codes to grant access at the right time, and get real-time information about who is in the building.
Reduce operational costs
Save time with an automated visitor management system, allowing office staff to dedicate more time and resources to other projects.
Check-ins made easy
Get everything you need to make welcoming visitors a breeze.
Remote registration
Save time by allowing your visitors to answer key questions ahead of their visit and generate a custom QR code for easy check-in and building access when they arrive.
Workplace security
Secure the work environment and protect your people with integrated watchlists, ID matching, and the ability to pre-approve visitors.
Autonomous check-in
Increase visitor satisfaction and save time with self-service check-in capabilities by integrating with the systems that already exist in your building.
Seamless integration
Offer a touchless experience and let visitors breeze through access control systems with integrations such as email invites, e-sign NDAs, RFID access cards, and mobile QR codes.
Data security
Comply with local and international privacy regulations with customizable data retention and deletion rules.
Digital logbook
Get real-time detailed audit reports of visitor flow across your location.
Emergency management
Conduct digital roll calls in the event of an emergency or drill situation to account for everyone in the building.
Choose how you work your world
Mobile app
Make visitor check-in a breeze with easy registration, unique QR codes for every employee or guest, and helpful wayfinding tools.
Web portal
Get a full overview of who’s coming and going from your buildings, approve or reject scheduled visitors, and get notified when guests arrive to ensure a warm welcome.
Visitor kiosks
Sync visitor and employee data with your access control system so everyone can get where they’re going without any friction.
Want to know more?
Set up a demo to see how these tools provide the security, data, and management features you need to take control of your workplace.
