Visitor Management System with Eptura

Visitor Management System with Eptura

by | May 16, 2024 | ARCHIBUS, Eptura, Facilities Management

Simplify check-in for everyone

Secure your workplace and make hosting clients and visiting employees completely seamless with fully integrated visitor management.

 

Streamline your visitor experience

Create a great experience for everyone while protecting the health of your people and the security of your business.

 

Ensure a secure working environment

Welcome visitors into the workplace with an experience that doesn’t compromise your company’s health, security, or compliance objectives

 

Automate visitor management

Sync visitor and employee data with your access control system, send unique QR codes to grant access at the right time, and get real-time information about who is in the building.

 

Reduce operational costs

Save time with an automated visitor management system, allowing office staff to dedicate more time and resources to other projects.

 

Check-ins made easy

Get everything you need to make welcoming visitors a breeze.

Remote registration

Save time by allowing your visitors to answer key questions ahead of their visit and generate a custom QR code for easy check-in and building access when they arrive.

Workplace security

Secure the work environment and protect your people with integrated watchlists, ID matching, and the ability to pre-approve visitors.

 

Autonomous check-in

Increase visitor satisfaction and save time with self-service check-in capabilities by integrating with the systems that already exist in your building.

Seamless integration

Offer a touchless experience and let visitors breeze through access control systems with integrations such as email invites, e-sign NDAs, RFID access cards, and mobile QR codes.

Data security

Comply with local and international privacy regulations with customizable data retention and deletion rules.

Digital logbook

Get real-time detailed audit reports of visitor flow across your location.

Emergency management

Conduct digital roll calls in the event of an emergency or drill situation to account for everyone in the building.

Choose how you work your world

Mobile app

Make visitor check-in a breeze with easy registration, unique QR codes for every employee or guest, and helpful wayfinding tools.

 

Web portal

Get a full overview of who’s coming and going from your buildings, approve or reject scheduled visitors, and get notified when guests arrive to ensure a warm welcome.

Visitor kiosks

Sync visitor and employee data with your access control system so everyone can get where they’re going without any friction.

Want to know more?

Set up a demo to see how these tools provide the security, data, and management features you need to take control of your workplace.

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How Autodesk Tandem and Eptura Enhance BIM and Digital Twins for Facility Owners

How Autodesk Tandem and Eptura Enhance BIM and Digital Twins for Facility Owners

by | Apr 30, 2024 | Autodesk, Eptura, Tandem

The partnership between Autodesk and Eptura is redefining the facilities management landscape. Combining Autodesk’s expertise in design software with Eptura’s suite of workplace and facility technologies ushers in a new era of building lifecycle efficiency and innovation.

Initiated in 2021, this strategic alliance synergizes Building Information Modeling (BIM) with facility and workplace management, fostering a transition from construction to operations and enabling a connected building maintenance solution.

Simplifying the Transition: How Autodesk Tandem and Eptura Enhance BIM and Digital Twins for Facility Owners

Facility owners often grapple with the leap from construction completion to operational readiness with the handover process. And while Building Information Modeling (BIM) might not be widely recognized in the facility owner’s lexicon, its value in transitioning from construction to operation is worth understanding.

BIM is the holistic process of creating and managing information for a built asset. Based on an intelligent model and enabled by a cloud platform, BIM integrates structured, multi-disciplinary data to produce a digital representation of an asset across its lifecycle, from planning and design to construction and operations.

Recognizing that many owners and facility teams are not BIM experts, Autodesk Tandem and Eptura are simplifying this complexity. They are making intricate BIM data accessible in an intuitive solution that’s already commonly used by facility operators, easing owners into the operational phase.

Tandem leverages BIM data and presents this valuable information back to the facility owner and operator, within the context of an accurate virtual model creating a near real-time digital twin, bridging the handover gap whilst Eptura is utilizing the data from the twin to enhance operational workflows.

Hand in hand for a modern workspace

The Autodesk Tandem and Eptura integration connects BIM with facility management workflows, a powerful synergy that delivers meaningful results for operators. Together, the cloud-based solution streamlines the use of building design and engineering information, along with space and asset data, to facilitate more effective and efficient building operations and maintenance. It bridges gaps typically introduced between the design and operations phases of a building’s lifecycle.

There are four key advantages in creating this bi-directional, continuous data loop:

  1. Improved operational efficiency:

Facility management can utilize digital twin data to gain insights into facility trends and monitor asset performance, helping to address potential issues proactively, thereby enabling operators to:

  • Improve operational cost efficiencies
  • Compress the impact of planned closures
  • Reduce the frequency of unplanned downtime
  1. Enhance occupant experiences:

Workplace leaders can combine the digital twin of a building with solutions to optimize how spaces are used and managed based on building occupancy and systems analytics. This is essential tooling to:

  • Modernize workplace environments, creating effective, purpose-built experiences
  • Improve security and safety for building occupants
  • Lift the occupant experience for every building user
  1. Capital project management:

Real estate leaders can leverage the digital handover and use the asset and facility operations data to optimize capital project development, from planning and design through delivery and operations. This can:

  • Accelerate capital planning​
  • Improve forecast accuracy
  • Increase cost predictability
  • Reduce defects at handover
  1. Optimize sustainability performance:

Building owners and corporate leaders can gain greater visibility into the carbon usage of facilities. Today, it’s critical to achieve new standards, lead energy reduction projects, and benchmark the results alongside regular building maintenance. The resulting impact enables leaders to:

  • Enhance energy efficiency
  • Reduce their carbon footprint
  • Minimize impact on the environment

Simply put, in connecting design, BIM, and operations, Autodesk Tandem and Eptura enable building operators to manage the lifecycle of their portfolios more effectively.

The future is integrated

Autodesk and Eptura are crafting a future marked by enhanced efficiency, improved planning, and a new standard in building environment interaction.

An upcoming integrated Eptura-Tandem interface, featuring an embedded Tandem viewer within Eptura, is set to transform asset management. It will shrink the time to configure and continuously update the building’s profile for regular building, facility, and asset maintenance. With unparalleled 3D views into the building’s infrastructure, technicians can more rapidly service buildings and assets while also contributing to the building’s data model.

How Robotech Can Help

This advancement marks a new era for building owners and operators seeking exemplary building lifecycle management and thoughtful financial management of their investment.

Robotech CAD Solutions is dedicated to helping your company 

 

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Eptura updates Archibus to better leverage BIM models

Eptura updates Archibus to better leverage BIM models

by | May 16, 2023 | ARCHIBUS, Autodesk, Eptura

Eptura, the global worktech leader, earlier this month unveiled a series of enhancements for its Integrated Workplace Management System, Archibus, offering increased visibility and reporting for occupancy, allowing facility management teams to leverage building operations data in the field, and introducing new bulk lease renewal capabilities.

Today’s facility management teams are facing a growing workload and an expanded role in ongoing space planning conversations. As these responsibilities mount, and organizations look to solidify the future of their workplace accommodations, facility managers are increasingly looking for accessible, actionable operations data to inform planning decisions. Eptura’s updates to the Archibus platform are enabling building owner-operators to digitize facility operations and analytics. Facility managers and building operators can now:

  • Navigate through models by Autodesk project in Autodesk® Construction Cloud® or BIM 360® Docs to easily search and find building models.
  • Visualize and work with custom 3D views from Autodesk® Revit® models so BIM Managers can focus on specific locations or asset systems in a building, eliminating the need to re-create visualizations when managing assets or planning spaces.
  • Customize BIM viewer display for data overlay preferences, from highlight colors and room opacity to zoom level for a more personalized view of key building data.
  • Streamline lease renewals at scale by automatically populating relevant information (location, contacts, lease type, suites, recurring costs, etc) from expiring leases to eliminate the repetitive process of copying these data to new leases.
  • Integrate VergeSense occupancy data to better understand space utilization and patterns to determine peak hours and workspace traffic.
  • Upload files in the mobile app and view attachments associated with work orders to provide more data to facility managers responding to tickets, and to build a more comprehensive work order ticket.
  • Ask and respond to questions within mobile service tickets to resolve issues faster and on the go.

The enhancements unlock new capabilities in Archibus’s Building Information Modeling (BIM) Viewer tool, allowing post-construction teams to more effectively manage their buildings. In the lifecycle of a building, 80% of the costs are associated with the post-construction phase, making it crucial for data to transfer smoothly from construction over to post-building operators and ensure lifecycle continuity.

Updates to BIM Viewer streamline navigation through Autodesk projects and grant facility managers more control over their preferred building models and views. Eptura is an Autodesk Strategic Alliance Partner, working together to deliver integrated solutions to help mutual customers be more successful.

Space utilization data has become paramount for planning teams that are tasked with recommending space consolidations and increases for their organizations. Through an integration with VergeSense, space planners can deploy sensor hardware and leverage IoT occupancy sensors to document the utilization of workspaces. By bringing these data points into Archibus, customers will have the most accurate measurements of actual space utilization to help them find more opportunities to optimize their space.

“Data is the ultimate driver behind space utilization decisions, and we strive to deliver the visibility and context on which our customers rely,” said Paul Phillips, CTO of Eptura. “In collaboration with partners like Autodesk and VergeSense, we’re able to rethink the way that organizations approach building operations and digitize components to more conveniently provide our customers with the decision-making tools they need.”

The user experience within the Archibus Workplace app has also been updated, building upon the service request functionality introduced to the mobile app earlier this year. Now with easy access to service request responses and document support, users can save time in the field by managing each step of the request process conveniently from their mobile devices.

“Autodesk customers are looking to maximize the lifecycle of their Autodesk Construction Cloud and Revit models beyond construction so that building management can efficiently maintain the space and assets,” said Susan Clarke, Senior Manager, Building Operations at Autodesk. “Building information modeling in Archibus is accelerating the digitization of building operations by making custom 3D views, asset and maintenance data, and access to documents and files intuitive for facility teams around the world.”

For finance and facility teams managing multiple properties, Archibus’s newest updates are also intended to simplify workflows for lease administrators. Juggling extensive lease portfolios, administrators may find themselves with 10 or more lease renewals to manage at the end of a fiscal year. Archibus is easing the burden with the introduction of bulk renewal capabilities that can automatically generate new leases within minutes.

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Optimize Ongoing Building Operations with BIM for FM

Optimize Ongoing Building Operations with BIM for FM

by | Mar 9, 2023 | Eptura

Making the Case for BIM for FM

Your company spends years planning and budgeting for new construction, but in the end, 75-80% of the total cost of ownership of your building takes place after it’s built, in the operations and maintenance stages.

If you use BIM and an integrated workplace management system, you already have the date you need to run more efficient, cost-effective, and comfortable facilities – you just have to connect the data.

 

Understand the gaps in the building management life cycle.

In the drive to capture and leverage data for better business intelligence, many organizations still rely on different data sets for the separate life cycle phases, first with planning and construction and then ongoing operations and maintenance. By disconnecting the data between departments and teams, you slow down processes, reduce asset life cycles, and drive costs higher.

A lack of data flow between life cycle phases causes information to become segregated, and any benefit from the construction and planning phases’ data is lost on future operations and maintenance. This impacts the total cost of ownership (TCO) for a facility and leads to a lack of support for the people who occupy the space.

For example, data used in the design phase, like how many occupants a space was intended to accommodate, could be helpful in the operations phase,and operational data, like average daily occupancy,could help inform future building designs.

Creating a clear path for data from building information modeling (BIM) systems to integrated facilities management (FM) systems closes the life cycle management loop and allows you to monitor and react to changing conditions in real time.

Implement BIM data for FM with three core questions

Creating a set of guidelines for how you use BIM data in your facility management and operations is a process, and these guidelines evolve over time. Though the process may seem overwhelming, the best first step is just to start, even on a small scale. You continue to refine your process over time and from project to project.

First, you need to answer three critical questions with your team:

Who will use the data, and what problems are they trying to solve?

The goal of a BIM-for-FM pathway is to make it easier for your people to perform their jobs as effciently as possible. Make it personal. List the different demands and challenges of each role to help match them with the most effective data. It’s imperative to know who the final consumers in your organization are, and work to
understand what data they need, how they will consumeit, and what they will do with the information once it’s delivered. The needs of a space manager are different than the needs of a commissioning manager or a space reimbursement analyst.

Be as specific as possible. A helpful exercise is to create personas for each role or type of data consumer and treat them like your team. Consider a maintenance
manager who needs to access systems and component information, such as asset locations, maintenance histories, and repair instructions. The maintenance
manager also needs to see how certain systems were designed to operate at optimal levels to be able to prioritize preventive maintenance activities.

Your chief operations officer doesn’t necessarily need to see this level of detail, but they will be interested in efficiency and cost metrics.

Once you have outlined the roles and responsibilities of each person who will need access to building and operations data, you can clearly define what information they need and answer the next question.

What data will you collect and how will you do it?

The role 

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Optimize Ongoing Building Operations with BIM for FM

Optimize Ongoing Building Operations with BIM for FM

by | Feb 24, 2023 | Eptura

After new construction has finished, how do you ensure that your building continues to run efficiently? If you use BIM and an integrated workplace management system, you already have the data, you just need to make the connection.

Learn more about how other companies like your run more efficiently by checking out our eBook – Optimize Ongoing Building Operations with BIM for FM.

 

 

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The Future of iOffice + SpaceIQ: Introducing Eptura to Archibus Customers [ON-DEMAND WEBINAR]

The Future of iOffice + SpaceIQ: Introducing Eptura to Archibus Customers [ON-DEMAND WEBINAR]

by | Nov 22, 2022 | ARCHIBUS, Eptura, Facilities Management

We are excited to announce that iOffice + SpaceIQ, which is the parent company of Archibus, is merging with the leader in workspace scheduling and visitor management, Condeco.

Together, these combined companies create a new parent brand called Eptura™ which stands for the epicenter of the future at work. This strategic combination creates a global worktech leader that provides software solutions to power the modern workplace.

The new Eptura parent brand is designed to bring more innovation to your iOffice solution. We have been investing in enhancing your user experience with new designs, workflows, accessibility enhancements and exciting additions to our roadmap.

We invite to watch the replay of our virtual webinar to hear from our experts about how the new company combination will accelerate the innovation that we can deliver to you.

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