(All tools referenced are confirmed available and actively supported in 2026)
High-performing workplaces close the gap between planned space use and actual behavior by integrating space booking, visitor management, and occupancy analytics into one unified system. Eptura confirmed new 2025.02 and v26.1 enhancements rolled out in late 2025 and active in 2026—including team bookings, room arrangements, smart neighborhoods, and improved hoteling—proving these tools are current and expanding. This integration gives facilities managers a complete view of workplace demand, enables data-driven decisions, and creates better experiences for employees and visitors alike.
Why Space Integration Matters in 2026
Archibus by Eptura Tools Available in 2026
1. Space Booking Tools
Archibus Workplace (Workplace Experience Portal)
-
Meeting room reservations – Book conference rooms, training rooms, theaters
-
Desk booking and hoteling – Reserve working spaces/seats for visiting staff
-
Team and neighborhood bookings – Book spaces for entire teams; manage team days with new 2025.02 enhancements
-
Microsoft Outlook/Exchange integration via Graph API – Book rooms/desks directly from Outlook; syncs automatically (upgraded in 2025.02)
-
Team booking features – See who’s coming in, track attendance, coordinate team days
-
Floorplan updates with SmartClient Publishing – Visual display of reserved areas using API-based floorplan publishing
-
Service requests – Submit facilities/IT/catering/travel requests; track in one dashboard
-
Mobile app access – Make reservations and check in via Workplace Services Portal mobile app; WCAG-accessible interface
Archibus Reservations Module
-
Resources booking (catering, video equipment, IT support)
-
Continuous reservations support
-
Email invitations to attendees
-
Room arrangements and configurations (new in 2025.02)
Why Space Booking Tools Matter for a High-Performing Workplace
Space booking tools like Archibus Workplace are essential because they give employees seamless control over where and how they work, which is critical in hybrid work environments. The 2025.02 team bookings and neighborhood features specifically address hybrid coordination, letting team managers book entire team days and see attendance in real time. When people can easily reserve desks, meeting rooms, and team spaces from Outlook or a mobile app (with WCAG accessibility), adoption rates increase and frustration decreases. This reduces no-shows and “ghost reservations” that waste valuable space. By making space reservation intuitive and integrated into daily workflows, organizations create a workplace experience that supports flexibility, collaboration, and productivity—key drivers of a high-performing workplace.
2. Visitor Management Tools
Eptura Visitor (formerly Proxyclick, fully integrated with Archibus)
-
Pre-registration via Microsoft Outlook – Employees add visitors directly from Outlook calendar
-
Real-time synchronization – Visitor info and check-in actions sync between Archibus and Eptura Visitor
-
Automated updates – Meeting detail changes in Archibus Workplace automatically reflect in Eptura Visitor
-
Building security integration – Sync visitor/employee details with access control systems
-
Modern check-in experience – Safe, efficient visitor sign-in with ID scanning and facial recognition for returning visitors
-
Multi-location management – One VMS across all locations
-
Host alerts and notifications – Real-time alerts when visitors arrive
-
Visitor logs and contact tracing – Historical logs of visitor/employee contact
-
Watchlists/blocklists – Security screening on check-in
Why Visitor Management Tools Matter for a High-Performing Workplace
Visitor management tools like Eptura Visitor are critical because they transform visitor encounters from administrative friction into seamless, professional experiences that reflect well on the organization. The deep integration with Archibus Workplace (confirmed active in 2026) ensures meeting changes auto-sync and hosts get real-time arrival alerts, eliminating waiting periods. When visitors pre-register through Outlook, receive automated confirmations, and check in quickly with ID scanning and facial recognition, they feel welcomed from arrival. Beyond experience, integrated visitor data provides facilities managers crucial context about peak building usage—explaining busy days driven by client meetings, interviews, or events that booking data alone cannot reveal. This enables better staffing, security, and space allocation decisions that keep the workplace running efficiently.
3. Occupancy Analytics Tools
Archibus Occupancy (Space & Occupancy Management)
-
Employee headcount reporting – Immediate, accurate occupancy statistics
-
Space usage tracking – Track actual usage via sensors, badge systems, and reservations
-
Room changes and vacancy tracking – Reports showing changes over time, vacancy rates
-
Space benchmarking – Average room areas, room availability, occupancy rates
-
Forecasting – Predict future space needs based on existing occupancy and planned growth
-
Space & Occupancy Survey mobile app – Field surveyors conduct periodic audits comparing electronic occupancy to real-life use, even offline
-
Highlighted drawings with SmartClient – Visual floorplans simplify employee assignment to available space
-
Personalized reports – Web-based forms, summary tables, intuitive dashboards
Space Optimization Features
-
Identify opportunities to optimize layouts
-
Reduce wasted space
-
Support hybrid work strategies with accurate occupancy insights
Why Occupancy Analytics Tools Matter for a High-Performing Workplace
Occupancy analytics tools like Archibus Occupancy are the foundation of data-driven workplace strategy because they reveal the gap between how space is designed and how it’s actually used. With 2026 support for sensor integration, badge data, and reservation-based tracking, facilities managers can identify underused areas, ghost reservations, and true demand patterns—enabling them to right-size portfolios, consolidate space, and reduce real estate costs. Accurate headcount reporting and forecasting help organizations plan for growth and avoid overcrowding. When combined with booking and visitor data, occupancy analytics explain why certain spaces are busy at certain times, allowing facilities teams to design environments that match actual work behaviors rather than assumptions. This data-driven approach transforms workplace management from reactive to proactive, creating environments that genuinely support how people work today.
The Practical Impact for Facilities Managers in 2026
Organizations integrating these three systems see clear shifts in portfolio management:
-
Data-driven hybrid strategies – Support hybrid work with real data instead of averages
-
Right-sized portfolios – Identify and consolidate underused space using space inventory + occupancy modules
-
Environment design aligned with behavior – Create spaces matching how people actually work
-
Peak usage understanding – Occupancy + visitor data highlight staffing and maintenance needs
-
Booking adoption tracking – Monitor booking curves and utilization rates with dashboards
-
Team coordination at scale – New 2025.02 team/neighborhood bookings enable strategic hybrid scheduling
Key Takeaway
Archibus by Eptura provides a comprehensive IWMS platform that brings space booking (Archibus Workplace), visitor management (Eptura Visitor), and occupancy analytics (Archibus Occupancy) together in one integrated system—all confirmed active and enhanced in 2026. New 2025.02 and v26.1 enhancements including team bookings, neighborhood reservations, room arrangements, Graph API Outlook integration, SmartClient floorplan publishing, and offline mobile condition assessments prove the platform is not just usable but actively evolving. This unified approach transforms isolated data points into actionable intelligence, enabling facilities managers to optimize their built environment, reduce costs, and create high-performing workplaces.
📅 Upcoming Enhancements (Late 2026 – 2027)
All space booking, visitor management, and occupancy analytics tools remain fully supported and are expanding with new features. Eptura’s strategic roadmap focuses on three phases: (1) agentic AI deployment, (2) workplace/facilities automation, and (3) predictive ecosystems.
Planned/Preview Features to Watch:
-
Copilot for Eptura Engage (Preview) – AI-powered assistant for workplace queries and automation
-
Eptura Room Screen App for iOS/Android – Dedicated kiosk app for room displays and check-ins
-
Event Management in Eptura Engage – Unifies room bookings, resources, and services with Banquet Event Order reports
-
Autodesk Tandem Connect integration – Digital twin integration for construction-to-operations handoff
-
Enhanced occupancy sensor integrations – Including Vergesense and Device Hub for centralized IoT device management
-
Wayfinding features – In-trail proof of concept for indoor navigation
-
Google Calendar support for reservations – Update/cancel reservations directly from Gcal (under consideration)
-
Eptura Ideas feedback platform – Expanding throughout early 2026 for faster customer-driven innovation
These enhancements reinforce that Archibus by Eptura is investing heavily in the platform, with no deprecation of core workplace tools.
This article is designed for facilities management professionals managing diverse client portfolios. Archibus by Eptura is available as both cloud and on-premise solutions, integrates with Microsoft, Autodesk ACC/BIM360, BIM, GIS, HR, finance, IoT, and access control providers, and is ISO 27001 certified for hosting security. Eptura was named a Leader in the 2026 Gartner Magic Quadrant for Workplace Experience Applications.
